How to Consolidate Multiple PST Files into One?

Do you want an impeccable solution to consolidate multiple PST files into one? Unable to find a reliable yet trustworthy way to fix this issue? If your answer is affirmative, then your query will be sorted here with efficient solutions. 

In this write-up, we will be discussing all the possible methods for this query. You just have to stick to the article till the last to know the solution. 

MS Outlook is the most commonly used and favorite desktop-based email application. All Outlook data is stored in the PST file (Personal Storage Table) such as emails, tasks, notes, calendars, and much more information.

Read More: Know How to Decrease Outlook File Size

Why There is a Need to Consolidate Outlook Data Files?

The need to combine PST files is necessary in order to manage the Outlook mailbox size limit. Else, the performance of the Outlook application degrades. In the below section, we have mentioned some of the needs:

1. Prevent the data from loss or any accidental deletion
2. When users want to avoid opening multiple Outlook data files to save time and efforts.
3. Need to access several files on different computers

There are two methods for almost all issues related to data recovery, data migration and merging multiple data. One is manual and the second is the automated approach. Same as there are also two solutions to combine data files in Outlook application. The first is a manual method and the second is an advanced solution. Here we are going to discuss both methods step by step.

Manually Consolidate Multiple PST Files into One

The manual procedure has two parts i.e, create a new PST file and then import PST data the newly created PST file.

1. Firstly, click on New Items >> More Items >> Outlook Data File
2. Following this, a new window will appear “Create or Open Outlook Data File”. Give a name to this new file >> OK
3. Subsequently, a new Pst file will be highlighted in the navigation pane.
4. After that, press File>> Open & Import >> Import/Export
5. “Import and Export Wizard” appear, choose Import from another program or file option, and then click Next.
6. Choose Outlook Data File(.pst) option from the provided list >> Next
7. Mouse click on Browse and then select Outlook PST file to import.
8. Next, if you do not want to import duplicates, press “Do not import duplicates” and then Next.
9. Choose the folder to import from and then, check the box “include subfolders” and “Import items into the same folder” >> Finish.

Shortcomings of Manual Approach

The manual process is absolutely free, but there is a drawback it is a very lengthy procedure. Moreover, there is also no guarantee of a safe and secure result. So, it is advisable to go with the alternate method to smoothly and quickly complete this task without data loss problems.

Automated Solution to Consolidate Multiple PST Files into One 

PST Merge Tool is an excellent and powerful utility to merge unlimited Outlook PDT data files together. The software only takes a few moments to accomplish the procedure. Any technical and non-technical users can access this utility because it has a simple and easy-to-use interface.

Free Download

Working Steps of the Advanced Tool

1. Run the software and choose the Outlook PST files.
2. After that, choose option – Join and Merge
3. Following this, select any of the option: Merge with an Existing PST, New PST or Outlook Profile.
4. Select required options to organize Outlook data files 
5. At last, the mouse click on the Finish button.

Why Should you Prefer Outlook PST File Merge Tool?

• The software is able to consolidate PST files together with emails, calendars, contacts, tasks, notes, etc.
• It provides support to manage multiple calendars in Outlook by combining them into single
• Also, facilitates to remove of duplicate Outlook emails, calendars, contacts, tasks, notes, and journals.
• The utility maintains the integrity of data while combining multiple Outlook PST files.
• It supports all MS Outlook editions like Outlook 2019, 2016, 2013, 2010, etc.
• The wizard ability to combine archive as well as password-protected files.

Conclusion

Here we discussed the approaches to consolidate multiple PST files into one manually. We also mentioned the limitations and demerits of the manual method. Therefore, to combine multiple Outlook data files into one instantly and easily, it is better to opt for an alternate solution. This way it is easy to organize Outlook data like contacts, calendars, emails, and more.